Run your tutoring centre
from one screen.
Whether you're still taking enrolment calls on a personal mobile or wrangling six tabs across multiple campuses — XHub is the single workspace built for tutoring operators. Telephony, AI coaching, auto notes, training and knowledge, in one tab.
Whichever side of the gap you're on, we start in the same place.
XHub serves two very different rooms — solo operators getting off a personal mobile, and multi-campus teams replacing a fragmented stack. Same product, two starting points.
Still running calls off your mobile?
No business number, no recordings, no shared voicemail, no visibility for the owner. You know it's unprofessional — you just haven't found a path that's easy enough to take.
- Real business number, ported or fresh
- Browser softphone, set up in an afternoon
- Recordings + transcripts on every call
- CRM-ready notes from day one
Six tabs, four logins, one fragmented stack?
Softphone here, notetaker there, a CRM neither talks to, and a knowledge base nobody opens. New starters take months. Follow-ups slip. Owners lose sight of what's being said.
- One workspace replaces the stack
- Live AI coaching on every call
- Mandatory outcome capture, written into the workflow
- Multi-campus admin with role-based permissions
Replace the stack. Keep your operators.
Multi-campus centres typically run 5+ disconnected tools per call. Agents alt-tab, follow-ups slip, and owners lose visibility. XHub collapses the stack into one workspace.
- Softphone or personal mobile
- CRM, half-filled
- Notetaker (sometimes)
- Spreadsheet for follow-ups
- Doc full of scripts & pricing
- ✓Real business number
- ✓Browser softphone
- ✓Live AI call coaching
- ✓Auto call notes & outcomes
- ✓Training simulator
- ✓Searchable knowledge base
- ✓Two-way CRM sync
From signup to first live call in a week.
Connect your number
We provision a real business number, port your existing one if you have it, and set the routing rules in one onboarding call.
Train the assistant
Upload your scripts, programmes and pricing. The assistant indexes them and learns how your centre actually talks.
Run from one screen
Your team takes calls in the browser. Live coaching, auto notes, outcome tagging — all in the same workspace.
Seven modules. One screen.
Every workflow your enrolment team runs, built into one workspace and tuned for tutoring.
Telephony, in the browser
Real business number, softphone, voicemail, transfers. No desk hardware, no app installs.
Live AI coaching
Real-time prompts trained on your scripts. Objections, policies, next-best questions.
Auto call notes
Clean summaries, action items and tags written in your house style — seconds after hangup.
Training simulator
New starters practise on a realistic AI parent before they touch a real lead.
Knowledge base
One source of truth for scripts, pricing and programmes — searchable from inside a call.
Outcome enforcement
Every call tagged before the agent moves on. Honest reporting, finally.
Missed-call auto-SMS
Every missed call instantly follows up with a branded SMS — no lead goes cold while you're between calls. Included on Professional and Scale.
A real business number, in your browser.
Stop giving parents your personal mobile. Every agent dials, takes calls, leaves outcomes and notes from a single tab — with live transcription and AI assist running alongside the call.
- Per-agent login & routing
- Live transcript + AI assist
- One-click call outcomes
The line you wish you'd said, surfaced in time to say it.
Live AI assist listens to the call and pulls from your scripts, pricing and policy in real time. Trained on your centre's playbook — not a generic SaaS sales script.
- Objection prompts
- Policy & pricing lookups
- Trained on your scripts
Notes written before the agent puts the headset down.
Two seconds after hangup: structured summary, transcript, key intent, next step and follow-up date — all attached to the contact, all editable, all CRM-ready.
- Recording + searchable transcript
- Editable summary fields
- Tied to the contact record
New starters useful in week one, not week six.
Realistic AI parents practise discovery, objections and outcome capture. Live captions, live scoring, and a coach tip after every turn — scored against your rubric.
- Custom scenarios
- Auto-scored rubric
- Coach tips in real time
Every parent, every conversation — one record.
Each parent contact carries the full call and SMS history, recent activity, notes and outcomes — so the next agent picks up exactly where the last one left off, without re-asking the same questions.
- Per-contact call & SMS history
- Inline notes tied to the parent record
- Status & last-contact at a glance
Follow up by SMS without leaving the call workspace.
Inbound SMS from parents lands in the same inbox the agent is already working in. Quick replies for common asks — trial confirmations, term schedules, sibling discount info — keep response times under a minute.
- Threaded SMS conversations
- Quick reply templates
- Linked to the parent record
What's working, who's working, what to fix.
Live KPIs at the top — calls, talk time, average duration, estimated cost. Daily call volume, outcome mix and a team leaderboard underneath. No spreadsheet exports, no Monday-morning ritual.
- Per-agent & per-campus views
- Outcome breakdown
- Talk-time and cost tracking
Battle-tested before it was a product.
XHub started as the internal call centre for Better Tuition Academy — a multi-campus tutoring group in Sydney. It's been running every outbound enrolment call across all five BTA campuses since early 2026. We're now packaging it up for other tutoring operators.
External case studies coming once our first cohort of clients are live
One upfront payment. Six months on the platform. No invoices in between.
Every plan starts with a single starter bundle that covers setup and your first six months of platform access. From month seven, a flat monthly retainer kicks in. Calls and SMS are billed transparently by usage on top.
Essentials
setup + 6 months platform · 20% off
- Dedicated business phone number
- Browser-based softphone
- Voicemail + call recording
- Auto transcripts & call notes
- HubSpot CRM sync
Professional
setup + 6 months platform · 20% off
- Everything in Essentials
- Live AI Assist on every call
- Auto call notes & action items
- Missed-call auto-SMS follow-up
- Mandatory outcome enforcement
Scale
setup + 6 months platform · 20% off
- Everything in Professional
- AI roleplay training simulator
- Searchable knowledge base
- Automated call scoring & manager reports
- Multi-campus admin & roles
Things operators ask before they sign.
Run your centre from one screen.
Book a 20-minute walkthrough. We'll show you the workspace on real call scenarios and send you a written setup plan for your centre.